Episode 65 - It's Not Me, It's You - When to Say Goodbye - Firing Your Podcast Team

Here’s a comprehensive guide for podcasters considering when and how to end a working relationship with a virtual assistant, podcast editor, or support person, including key indicators of a broken relationship, how to initiate a difficult conversation, and important considerations for a smooth transition.

Work Isn’t Getting Done

• Missed deadlines, lack of deliverables, or work not appearing in shared trackers are clear red flags. If you’re still being billed but not receiving results, it’s time to reassess the relationship

Work Isn’t Done to Your Liking

• After multiple rounds of feedback and opportunities for improvement, if the quality or style doesn’t meet your standards, the fit may not be right1.

Lack of Transparency

• Inconsistent time tracking, unclear billing, or unexplained absences erode trust. Transparency is foundational for remote working relationships14.

Unreliable Communication

• If your assistant or editor becomes difficult to reach, goes MIA, or fails to respond in a timely manner, the relationship is likely breaking down12.

Negative Attitude or Unprofessionalism

• Sassy, negative, or uncooperative behavior can create unnecessary stress and friction, making collaboration unsustainable1.

Ghosting or Disappearing

• If your support person suddenly stops responding or working, this is a clear sign the relationship is over

Acknowledge the Situation

• Start by acknowledging the current state of the relationship and any specific issues. For example: “I’ve noticed some challenges with our workflow and communication lately. I’d like to talk about how we can move forward or if it might be best to part ways.”3

Advocate for Your Needs

• Clearly express your perspective and needs without minimizing the other person’s efforts. Use “I” statements: “I feel that the quality of the edits hasn’t improved despite our feedback, and it’s impacting our podcast’s consistency.”3

Problem-Solve or Decide to Part Ways

• Offer to brainstorm solutions if there’s room for improvement. If not, communicate your decision to end the relationship professionally and respectfully34.

Sample Conversation Openers

• “I have something I’d like to discuss that I think will help us work together more effectively—can we talk?”
• “I’d like to talk about our workflow and see if we can find a better way forward, or if it’s time to make a change.”

Contractual Obligations

• Review your contract for notice periods, payment terms, and any deliverables owed. Always honor your obligations, even if the other party does not