Are you ready to finally create systems that give you back your time and energy? This episode is part two of our conversation on building a sustainable, streamlined business. If you haven’t yet, check out part one, "Why You Need Systems to Reclaim Your Time and Prevent Burnout," where we explore why lacking systems leads to constant overwhelm.

Today, we’re picking up right where we left off, diving into the how. We’ll walk through four essential steps for building effective systems that save you time and reduce stress, starting with identifying bottlenecks and moving on to documenting and refining your processes. By the end, you’ll have a clear, actionable plan to start running a business that doesn’t rely on your constant oversight.

And just a reminder—tomorrow is the flash sale for MY-T Society! Follow me on Instagram to get the details!

Don’t miss this opportunity to join a supportive community and get access to tools that help you build the systems we discuss today. Tune in to learn the steps to a more organized, efficient, and fulfilling business journey!

1:36 - Why building systems is crucial for creating freedom, focus, and efficiency in your business

3:02 - Explanation of how systems provide consistency and stability, making your business independent of your constant involvement

5:15 - Introduction to the four steps for building foundational systems that save time and increase efficiency

8:45 - Two methods for documenting processes that you can consider to help make this an easy lift

14:06 - Insight into how implementing systems can transform your business, supporting your lifestyle and giving you back time and peace of mind

References Mentioned In This Episode
Episode 189 - Why You Need to Systems to Reclaim Your Time and Prevent Burnout

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Resources Mentioned In This Episode:

Check Out The MY-T Society Membership

Listen to My Free Audio Masterclass

Schedule a 20 Minute Chat with Me

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Follow Me On Instagram: @the_shannonbaker

Is running your business starting to feel like a race you can’t keep up with?

In today’s special bonus episode, I’m talking directly to those of you who feel stretched thin, barely catching your breath. We’ll break down why things feel this way and how the right systems can be a complete game-changer.

I know that facing fears around systems and tech can feel intimidating, but embracing them leads to real growth and satisfaction. Together, we’ll bust the myth that systems are just a “nice-to-have.” They’re essential for streamlining your operations, creating workflows that stick, and giving clients a top-notch experience every time.

I’ll also share how resources like the MY-T Society membership can make tech adoption easier and even empowering. And here’s a hint: there’s a special, limited-time offer in this episode that you don’t want to miss.

If you’re ready to get off the endless treadmill and start building a business that truly supports you, hit play now. Plus, part two drops Thursday with even more ways to create the business and life you’ve been working so hard for.

1:57 - The challenges you’re dealing with because of juggling every business task yourself and how it leads to burnout

5:29 - How systems allow you to set boundaries and be fully present for clients and family

6:11 - How the fear of losing control prevents many entrepreneurs from creating systems and delegating

8:45 - Why you should start embracing systems as a way to build a business foundation without losing your unique touch

10:34 - How to overcome the paralysis many entrepreneurs face when they feel unprepared to document processes or choose the right tools

11:07 - Why you need to stop using the excuse “not enough time” because it’s keeping you from building the systems you need to support your growth

14:11 - We address the fear of technology and the intimidation of choosing and learning new tools

16:17 - How the MY-T Society membership makes learning tech tools easier, empowering entrepreneurs to build smoother operations.

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Resources Mentioned In This Episode:

Check Out The MY-T Society Membership

Listen to My Free Audio Masterclass

Schedule a 20 Minute Chat with Me

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Follow Me On Instagram: @the_shannonbaker

What if you could transform every client interaction into a rave-worthy experience that propels your business to new heights? In this episode, we’re diving deep into business communication strategies that will revolutionize your communication systems. You’ll walk away with the tools and insights you need to ensure every customer feels heard, valued, and truly engaged.

This is one of the six core systems we’ve discussed before. Communication is the lifeblood of business, yet putting this system in place can often feel like an uphill battle—especially with so many moving parts involved. Mastering this system is key to your business’s success. We’re unpacking how structured response templates, regular client check-ins, and understanding the difference between customer service and customer experience can catapult your business toward sustainable growth.

Throughout our conversation, we’ll break down the client journey into three pivotal stages. You’ll discover why setting clear expectations during onboarding is essential for tailoring your services to meet client needs. We’ll also explore how transparent communication during the delivery phase—like using client dashboards—builds trust and helps you tackle potential issues before they escalate.

Get ready for actionable tips that will not only elevate your customer experience but also empower your team to collaborate like never before. Tune in, and let’s ignite your business growth together!

References Mentioned In This Episode:

Episode 187 - Emergency Preparedness Strategies You Need to Protect Your Business

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Resources Mentioned In This Episode:

Check Out The MY-T Society Membership

Listen to My Free Audio Masterclass

Schedule a 20 Minute Chat with Me

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Follow Me On Instagram: @the_shannonbaker

Is your business really ready to handle unexpected challenges?

Today we're talking about how having a good backup plan and being prepared for emergencies can be a game-changer for your business. We’ll cover why it’s important to protect yourself from things like family emergencies, cyber attacks and natural disasters, sharing some eye-opening stats from the Small Business Association and FEMA that show what can happen if you’re not prepared—like losing important data or even having to close your business.

I’ll also share a personal story about the chaos that can happen during a family crisis and introduce you to a tool that can be a life changer. This handy tool helps you keep all your important documents organized, giving you peace of mind when things get tough. We’ll talk about why it’s crucial to have plans in place for both your personal life and your business, and I’ll encourage you to take a look at your current systems and write down your standard operating procedures.

Tune in and get empowered to take control of your business’s future!

1:03 - Why it’s important to have a backup plan and to be prepared in advance

6:10 - The importance of auditing your current business operations to identify vulnerabilities that need attention

9:45 - Key strategies for protecting your online content and preventing data loss

11:48 - Why you need a hard copy of your emergency preparedness plan

16:31 - A personal story about the importance of being prepared before family crisis before it happens

17:37 - Introducing a handy tool for organizing important documents

References Mentioned In This Episode:

Episode 175 - Transform Frustrating Chaos with a Game-Changing Filing System

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Resources Mentioned In This Episode:

Check Out The MY-T Society Membership

Listen to My Free Audio Masterclass

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Follow Me On Instagram: @the_shannonbaker

Is there one process in your business that feels a little clunky or isn’t running as smoothly as it could? Imagine how different things would be if you could fix that one system and watch everything else fall into place. It’s time to move from overwhelm to organization by improving this process.

Today I’m talking about how focusing on how improving one business process can completely transform your business. You’ll hear real-life success stories, like how my clients freed up their time and reduced stress by refining key systems like client onboarding, lead tracking, or even just cleaning up their digital files. Small changes really can have a massive impact on how smoothly your business runs.

If you’re stuck in the weeds or feeling overwhelmed, this episode is for you. We’re talking about how making just one change can give you more time, lower your stress levels, and set your business up for sustainable growth.

So, if you’re ready to make a change for the better, tune in now.

2:55 - One thing many entrepreneurs have in common when they feel stuck or overwhelmed because of a lack of systems

5:58 - Hear how one client went from overwhelmed to empowered by getting more organized

9:33 - Example of a client saving $700 per month by streamlining a single process

11:22 - A solution to help you get a quick win by streamlining a process

13:14 - An option available to help you DIY your business systems

References Mentioned In This Episode:

Episode 117 - How to Calm the Chaos In Your Back Office with Jodi Silverman
Book Your SOP Efficiency Check
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Resources Mentioned In This Episode:

Check Out The MY-T Society Membership

Listen to My Free Audio Masterclass

Schedule a 20 Minute Chat with Me

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Follow Me On Instagram: @the_shannonbaker

What if September could be your personal January?

A time to hit reset, recalibrate your business goals, and align them with what truly matters. In this episode, I share my journey from running a successful virtual assistant business to reaching a breaking point in 2019. Despite the financial success, my lack of systems and boundaries left me overwhelmed and stressed, forcing me to shut it all down and refocus on my values and family.

I’ll walk you through how this experience transformed my business approach and taught me the power of aligning my business goals with my lifestyle. We’ll talk about refreshing your mission and vision, and how setting clear 90-day goals can help you make real progress—without the burnout. I’ll also share insights from big names like Starbucks and Apple to inspire you along the way.

If you’re ready to reset, this episode is packed with strategies for goal setting for entrepreneurs that will help you finish the year strong and build a business that supports your life, not the other way around.

Tune in for practical tips and inspiration to help you move forward with clarity and purpose.

1:41 - My journey from burnout to alignment with my core values

5:04 - The pivotal moment that led to the pivot in my business so it would reflect my true passion and values

7:57 - The role of your mission and vision in shaping your business decisions

9:46 - Business insights from brands like Starbucks and Apple

12:05 - How setting the right 90-day goals can transform your focus and improve your results

15:35 - Discover the six core systems every business needs and how The MY-T Society membership can help you build them

18:45 - Discover how you can gain clarity, set a key goal, and develop a 90-day action plan to grow your business

References Mentioned In This Episode:

Episode 173 - Is Your Business Growth Stuck? Implement These Six Core Systems

Check out The MY-T Society Membership

Book Your P.O.W.E.R. Planning Intensive

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Resources Mentioned In This Episode:

Check Out The MY-T Society Membership

Listen to My Free Audio Masterclass

Schedule a 20 Minute Chat with Me

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Follow Me On Instagram: @the_shannonbaker

Is your back office chaos holding your business back and keeping you from hitting your goals?

This episode is a follow-up to our Annual Business Checkup series, where we uncovered what’s really been causing inefficiencies and frustration behind the scenes of your business. But gathering those insights was just the first step.

Today, we’re going to dig into how you can turn those insights into real action by focusing on one high-impact area to help you finish the year strong. We’ll break down how to prioritize your focus, set realistic goals, and streamline systems that not only reduce stress but also boost efficiency.

So if your operations are a mess and you're ready to do something about it, the strategies I share will help you get off the hamster wheel and make your business work for you for a change.

If you’re ready to stop spinning your wheels and finally make progress that matters, tune in now!

1:59 - What to do with the insights from the Annual Business Checkup

3:28 - Why focusing on one high-impact area is key

8:03 - Setting realistic goals and streamlining your systems

12:30 - How eliminating overwhelm leads to faster results

14:36 - Steps to finish the year strong and build momentum for next year

References Mentioned In This Episode:

Episode 179 - Annual Business Checkup: Empower Your Mindset for Growth

Episode 180 - Annual Business Checkup: Take Control of Your Time and Productivity

Episode 181 - Annual Business Checkup: Streamline Your Operations for Success

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Resources Mentioned In This Episode:

Check Out The MY-T Society Membership

Listen to My Free Audio Masterclass

Schedule a 20 Minute Chat with Me

Let’s connect online:

Follow Me On Instagram: @the_shannonbaker

Are you feeling stuck because your business systems aren’t delivering the results you expected? You’re not alone!

In this episode, we’re going to talk about why business owners often get frustrated with their systems and give up on them way too soon. I share my own story of switching between Trello and Airtable, and how I realized that it’s not just about the tools—it’s about giving your systems enough time to do their job. You’ll hear how I finally learned that patience, consistency, and small tweaks were the key to making my systems actually work for me instead of against me.

This is for you if you’re overwhelmed and feel like your systems are creating more work for you instead of making things easier. It’s time to stop hopping from one tool to another and start trusting the process. You’ll walk away with a better understanding of how to assess your current systems, know when to make adjustments, and how to get real results without wasting time and money.

So if you’re ready to stop feeling stuck and start making your systems work for you, tune in now! Let’s get your business running smoothly and see the progress you’ve been waiting for.

0:57 - Why abandoning your systems too soon is holding you back

4:25 - Lessons learned from jumping between Trello and Airtable

7:56 - How to know if your systems are truly working for you

9:26 - Why patience and consistency are the keys to getting real results

11:43 - How getting to know your tech tools better will enable you to evaluate your systems so they support your long-term growth

14:19 - What to do next to make your systems work for your business

References Mentioned In This Episode:

Episode 171 - How to Achieve Business Stability After Hitting $100K

Episode 176 - How to Transform Your Business and Boost Team Productivity with monday.com

Episode 182 - How To Revolutionize Your Business Growth With Systems And Support

Download the free Biz Ops Checklist

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Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

Resources Mentioned In This Episode:

Check Out The MY-T Society Membership

Listen to My Free Audio Masterclass

Schedule a 20 Minute Chat with Me

Let’s connect online:

Follow Me On Instagram: @the_shannonbaker